Back to the app

Beta Terms of Use

Version 2026-11-beta-1 · DRAFT FOR ATTORNEY REVIEW · not legal advice

These Beta Terms are an agreement between Ucheema Asset Solution LLC, doing business as Shelfworth ("we", "us"), and the organization you represent ("Customer", "you"). By clicking "I agree" you confirm you are authorized to accept these terms for that organization.

1. The beta

Shelfworth is a web application that helps finance teams calculate, document and support their inventory excess and obsolete (E&O) reserve from files exported from their own systems. The service is an early beta:

  • Access is by invitation only and is free during the beta unless we agree otherwise in writing.
  • Features may change, break or be removed, and the service may be unavailable at times.
  • We may end the beta, or your access, at any time with reasonable notice where practical.

2. Your responsibilities

  • Management's estimate. The reserve, the policy you choose, every override and every journal entry are your organization's judgements and responsibility. Shelfworth applies the rules you configure and documents the result. It does not provide accounting, audit, tax, legal or investment advice, and its output is not an audit opinion or a statement that anything complies with any standard.
  • Review before you book. Journal entries are draft files. Shelfworth never posts anything to your accounting system. You review and import them yourself.
  • Accounts. Keep your sign-in links and email account secure. Each invitation is for one named person; don't share access.
  • Your files. Upload only data you are allowed to share with us. Don't upload personal data about individuals beyond what is needed (for example, names of your own staff in notes). Customer and vendor name columns are not imported by the service.
  • Acceptable use. Don't attempt to access other customers' data, probe or disrupt the service, reverse engineer it, or use it to break any law.

3. Your data

  • You own your data. "Customer Data" means the files you upload, the results calculated from them, and the notes and settings you enter.
  • Our use of it. You give us permission to host, process and display Customer Data only to provide the service to you, to keep it secure, and to fix problems you report. We do not sell Customer Data, use it to advertise, or share it with other customers.
  • No AI training. We do not use Customer Data to train AI models, and our AI provider does not train on data sent through its API.
  • Isolation. Each organization's data is kept in its own workspace, separated in our database by access rules that are tested.
  • Deletion. You can ask us to delete your organization's data at any time by emailing hello@getshelfworth.com. We will delete it within 30 days and confirm when done. We may keep minimal records needed to meet legal obligations (for example, that an account existed and when it was deleted).

4. AI features (optional, off by default)

Some features use an AI model to write short text, such as suggested column mappings, short explanations based on item descriptions, or a draft memo. AI never calculates or changes a number.

  • AI features are off for your organization until an owner turns them on.
  • When on, only text fields are sent (item descriptions, categories, column headers and the notes you write), never quantities, costs, dates or amounts. Descriptions and notes can contain names you typed, so turn AI on only if you are comfortable with that.
  • Our AI provider is Anthropic, PBC. It processes this text to return a response and, under its current API terms, deletes it within 30 days and does not use it for training.

5. Confidentiality

Each party will protect the other's non-public information shared under these terms with reasonable care, use it only for the beta, and not disclose it except to people who need to know it and are bound by similar duties. This doesn't cover information that is public, already known, independently developed or rightfully received from someone else. Customer Data is your confidential information.

6. Feedback

You're welcome to send feedback. We may use it to improve Shelfworth without obligation to you. We won't name your organization publicly or quote you without your written permission.

7. Ownership of the service

We own Shelfworth, its software, documentation and templates. These terms don't transfer any of it to you. You own your Customer Data and the files you export from the service.

8. Disclaimers

THE BETA IS PROVIDED "AS IS" AND "AS AVAILABLE", WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NON-INFRINGEMENT. WE DON'T WARRANT THAT THE SERVICE WILL BE ERROR-FREE OR UNINTERRUPTED, OR THAT ITS OUTPUT WILL BE ACCEPTED BY ANY AUDITOR, LENDER OR AUTHORITY.

9. Limitation of liability

TO THE EXTENT ALLOWED BY LAW, NEITHER PARTY IS LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL OR PUNITIVE DAMAGES, OR LOST PROFITS OR REVENUE. EACH PARTY'S TOTAL LIABILITY UNDER THESE TERMS IS LIMITED TO THE GREATER OF US $100 OR THE AMOUNTS YOU PAID US IN THE 12 MONTHS BEFORE THE CLAIM. These limits don't apply to a party's breach of confidentiality (section 5), your breach of acceptable use (section 2), or liability that can't be limited by law.

10. Ending the beta

Either party may stop the beta at any time. When it ends, you can export your workpapers first. After that we delete Customer Data within 30 days, as in section 3. Sections 3, 5 and 7–11 survive.

11. General

  • Governing law: the laws of the State of Texas, without regard to conflict-of-law rules; courts in Texas have exclusive jurisdiction.
  • Changes: we may update these terms. We'll show the new version in the app and ask you to accept it before you continue.
  • Entire agreement: these terms (and any NDA we have signed with you) are the whole agreement about the beta. If a provision is unenforceable, the rest still applies.
  • Contact: hello@getshelfworth.com · Ucheema Asset Solution LLC · c/o Republic Registered Agent LLC, 17350 State Hwy 249, Ste 220, Houston, TX 77064